Spruce Creek High School Student Devices

The focus of the one-to-one device program at Volusia County School District is to provide tools and resources to the 21st century student. Technology within education should have one basic goal: to enhance and positively support the learning environment. Increasing access to technology is essential for our student’s future. Please visit the district Technical Guide for more information about the program. www.vcsedu.org/technology-services/parent-and-student-technical-guide

Once the parent/guardian has completed the device check-out and acknowledgement form, a device will be distributed annually. Devices will be checked out and returned in the media center using the same process we use for textbooks. There will be specific deployment dates at the beginning of each school year. Students who enter or have devices issues at any other time of the year will visit the media center during normal school hours.


When can I pick up my laptop for the 22-23 school year? 

Laptops will be ready for redistribution during orientation. Students who do not pick their device up at that time can pick up their device anytime the media center is open starting on JULY 25th. The media center is open from 8:00-4:00 most school days and into the summer. We are CLOSED for the summer from June 22nd-July 22nd. Students can bring their form to the media center anytime we are open to check out their laptop. Students who checked out a device from Spruce Creek High School last year have a form on file and will not need a new form. Freshmen and any new students need to bring in the form for check-out. If you are making a special trip to campus to pick up a laptop, please email [email protected] before coming to ensure someone will be available to assist you.  

Do students have to be there to pick up the laptops or can a parent do it?

Students should pick up the laptop themselves. If a student is unable to come in to pick up the laptop, the parent may also pick up the device. The parent will need to know the student's User ID/school email address and password so that they can login to the device to make sure it works before leaving campus. The device checkout form needs to be turned in at the time of check-out. 

Device Check-Out & Acknowledgement Form

To receive a device, students and parents must complete an acknowledgement form where you sign that you understand that:

  • This device is not your property, but the sole property of the Volusia County School District and that VCS has the right, at its sole discretion, to retrieve this device from you at any time, with or without cause and with or without prior notice to me.
  • The intended sole use of the device is for educational purposes, only. All use of the device must abide by the Volusia County School District Acceptable Use Policy and is subject to Volusia County School Board Policy 518 (I,II).
  • If the technology device is damaged or not working properly:
    • You must report it to the media center within 24 hours
    • A collaborative investigation of the incident that resulted in the damage will be conducted
    • The repair/replacement of the technology device and/or any accessory may be at your own expense
  • If the device is stolen:
    • You must file a police report within 24 hours
    • Provide a hard copy of the police report to the school within 24 hours of filing the police report.
  • You must return the device to school upon request for check-in or return


Note that the form does request a driver's license number. This can also be a state ID number, passport number, green card number or any form of identification. Just indicate what type of ID it is on the form.  

What is the repair cost for damage?

Insurance is available for $30 per year. The $30 premium is waived if you qualify for free and reduced lunch, but you must opt in annually either way! Click HERE for the directions for how to pay for your laptop insurance. 

For the most updated information about repair costs, please view the 1:1 Device Handbook on the Volusia County Schools website. www.vcsedu.org/directory/departments/information-technology-services/learning-technologies/parent-and-student-technical-guide

If you damage your laptop, please bring it to the media center to talk about options. If someone else damages your laptop, you will need to go to the discipline office first to report them in order for them to be responsible for the damage. We will check out a new device to you immediately so that you are not without a device to work on. Your payment for any repairs can be made online using our online school payment system HERE. You can make partial payments through the system, just indicate what you are paying for in the description. If you need to pay with cash or check, please visit the media center. Payments can be made over time if needed, they just need to be taken care of before the end of the school year or you need to talk to Mr. Bradham in the main office for an exception. 

Can I see the inventory number of the device I checked out?

Come to the media center and we can tell you your device number if you have questions. 

If I do not have reliable internet access available at home, are there any programs available to help?

Yes, the District is providing hotspots to eligible students. Visit the media center to check one out. Students must qualify for the National School Lunch program.

What are the specs on the student device?

The laptops currently being distributed are Dell Latitude 3190 2-in-1s. They have a sealed, spill-resistant keyboard, plus a rubberized base for improved durability. A touchscreen with Corning Gorilla Glass provides some scratch resistance. It’s built to handle minor bumps and drops from lockers, lunchrooms, backpacks and buses, although we recommend all students keep their device in a laptop sleeve or sleeve in their backpack. The screen can be folded back to turn the device into a tablet, making creation and collaboration easier. The touchscreen works well with a stylus or your finger. It has a long battery life that should last the entire school day.

What if a parent does not want the student to check out a device?
The student devices are a valuable learning tool and we will need ALL students to fully participate in the 1:1 Digital Learning Movement. Teachers will be expecting students to have their device in class daily and they will be necessary for many activities in class and homework outside of school. Students will use this device for everything, including state mandated tests like the EOC and FSA. It is for this reason that we are moving away from the bring your own device mindset and into the district provided device mindset.  

If a parent does not want their student to check out a device this year, they will need to provide their student with a personal laptop and the student will need to bring that to class everyday. Students will need to be able to install various necessary programs onto their laptop, including the SchoolCity lockdown browser and the FSA lockdown browser. Students will also need to be able to troubleshoot their device themselves because we can only be of limited help with a personal device. For links for programs to install, visit the district parent and student technical guide HERE

Students in self contained EBD or ESE classrooms where they are with one teacher for most of the day will have other options available to them that will be shared by the teacher. Other students with IEP concerns should reach out to the ESE office. 

We completely understand that some parents have concerns about the cost of a device, but the laptops that have been purchased are high quality and very durable for normal use. The district is also providing you with the option to purchase annual insurance for only $30. The biggest issue is always cracked screens. Students should have a plan for how to carry their laptop in a secure sleeve in their backpack to avoid having to pay over $200 for a broken screen. Keep in mind that the laptops cost less than the phones that most students carry on a daily basis. Over the course of 4 years in high school, students typically have more than $500 worth of textbooks and course materials checked out to them. This laptop will replace many of those materials, so the cost of the materials checked out to your student will actually decrease. The laptop must be logged in with a VCS ID and it is etched with the VCS information, so it is of little value to steal. Students will not be charged for normal wear and tear and if the laptop is stolen and you can provide a police report, accomodations can be made. Please do not let concern over money prevent your student from being successful in school. We will work with them to find a way to make it work. If anything breaks on a school computer and you have a financial hardship that makes it difficult to pay for the repair, please reach out to Mr. Bradham at 386-322-6272 extension 37714 or [email protected] 

We also understand that many parents are concerned about screentime. These devices do not mean that teachers will have students sitting in front of a laptop all day. They will simply facilitate how we learn, providing access to online textbooks and learning materials and providing us all with a way to stay connected when students are at home. They also allow students to stay connected if they are sick or miss school for any reason. If you are concerned about access at home, we would encourage you to have a plan in place where the laptop is only used in a common area and it is left to charge overnight someplace you can monitor, the same way you would with a phone or personal laptop. Nothing can substitute for parental monitoring. If you have additional concerns, please reach out to Mr. Bradham, Curriculum AP, at [email protected] 

If my child already has their own personal device, do they need this one also?
Personal laptops will are allowed as long as they can function with all required school programs, including the EOC or FSA and District Assessments. For that reason we do not recommend personal devices for underclassmen. It is for this reason that we are moving away from the bring your own device mindset and into the district provided device mindset. We encourage you to use your personal laptop at home for the things you do that are not school related and use your school issued laptop for school work. If you do choose to use a personal laptop on campus, you must install required software. You can find links in the district technical guide: https://www.vcsedu.org/technology-services/parent-and-student-technical-guide 

I have heard that in some districts, parents can purchase the laptops after a student graduate, is this true?
District devices will not be available for students or parents to purchase. They are leased devices that will be remotely wiped if they are no longer in use on our campuses.

Will students be required to bring the device to class every day?
Students must bring their charged device to all classes, every day unless specifically instructed not to do so by their teacher. They are also encouraged to label their charger with their name on tape and bring it to school everyday. 

What if my child forgets to bring their device to school?
Students are expected to bring their fully charged devices to school every day. A limited number of devices may be available for checkout for the day, but in most cases, students will be making up work outside of school if they are unprepared to complete work in class.

What if my child forgets to charge the battery?
We ask that devices be charged at home. A limited number of power outlets will be available in some classrooms and spaces like the media center, but the expectation is that students arrive on campus with fully charged devices. They should also have their charger with them on campus.

Will my child be issued the same device next year?
The school will make every attempt to issue the student the same device each year. Please take care of your issued device.

How will Volusia County Schools prevent access to inappropriate websites?
Internet access is filtered on campus. When the devices are used off campus, the student’s school profile continues to monitor access and provide some filtering and students can face disciplinary action for inappropriate use or access, but there is no substitute for parental supervision when using a device to access the Internet off campus. We recommend parents have students keep laptops in a common area and not in their rooms at night for charging. 
Can I use the issued device for things not related to school?
It is expected that the use of the supplied device will be directly related to the assigned student’s education and that the laptop is not used for anything inappropriate. The device is linked to the students school account even when off campus. It can't be logged into without a student login.   
Can students load software on the device?
Students have access to Company Portal which provides the ability to add district pre-approved applications on a limited basis. To install, search for Company Portal on your device. 

Where do I go with more questions?

You can reach out to Mrs. Murray in the media center with more questions at [email protected]. If students have an issue with a device, they should come to the media center for help. Please visit the technology help page on the school website for more information about specific programs and logging in.

Device Check Out and Acknowledgement/ Parent Permission Form