Spruce Creek High School Student Devices

The focus of the one-to-one device program at Volusia County School District is to provide tools and resources to the 21st century student. Technology within education should have one basic goal: to enhance and positively support the learning environment. Increasing access to technology is essential for our student’s future. Please visit the district Technical Guide for more information about the program. https://www.vcsedu.org/technology-services/parent-and-student-technical-guide

Once the parent/guardian has completed the device check-out and acknowledgement form, a device will be distributed annually. Devices will be checked out and returned in the media center using the same process we use for textbooks. There will be specific deployment dates at the beginning of each school year. Students who enter or have devices issues at any other time of the year will visit the media center during normal school hours.


When can I pick up my laptop for the 21-22 school year? 

The media center is open from 8:30-3:45 starting on July 26, 2021 and Mrs. Decarlo would be happy to assist you with getting your laptop. We will be distributing during orientation as well. Once school is back in session, the media center is open from 8:00-4:00 most days. Students can bring their form to the media center anytime we are open to check out their laptop. Students who checked out a device from Spruce Creek High School last year have a form on file and will not need a new form. If you are making a special trip to campus to pick up a laptop, please email [email protected] before coming to ensure someone will be available to assist you.  

Do students have to be there to pick up the laptops or can a parent do it?

Students should pick up the laptop themselves. If a student is unable to come in to pick up the laptop, the parent may also pick up the device. The parent will need to know the student's User ID/school email address and password so that they can login to the device before leaving campus or it will not work at home. The device checkout form needs to be turned in at the time of check-out. They have copies in the main office for parents to fill out when they arrive if needed. 

Device Check-Out & Acknowledgement Form

To receive a device, students and parents must complete an acknowledgement form where you sign that you understand that:

  • This device is not your property, but the sole property of the Volusia County School District and that VCS has the right, at its sole discretion, to retrieve this device from you at any time, with or without cause and with or without prior notice to me.
  • The intended sole use of the device is for educational purposes, only. All use of the device must abide by the Volusia County School District Acceptable Use Policy and is subject to Volusia County School Board Policy 518 (I,II).
  • If the technology device is damaged or not working properly:
    • You must report it to your teacher within 24 hours
    • A collaborative investigation of the incident that resulted in the damage will be conducted
    • The repair/replacement of the technology device and/or any accessory may be at your own expense
  • If the device is stolen:
    • You must file a police report within 24 hours
    • Provide a hard copy of the police report to the school within 24 hours of filing the police report.
  • You must return the device to school upon request for check-in or return


Note that the form does request a driver's license number. This can also be a state ID number, passport number, green card number or any form of identification. Just indicate what type of ID it is on the form.  

What is the repair cost for damage?

The first incident of accidental damage while you are a SCHS student incurs no charge. Intentional damage or additional instances beyond the first follow the district cost to repair the device. 

Tier 1 – Mild ($50) – charger, broken hinges

Tier 2 – Moderate ($125) – broken palm rest, broken keyboard, broken base enclosure

Tier 3 – High ($225) – cracked screen

Tier 4 – Complete Replacement ($500) Lost/Stolen (No Police Report)/Water Damage

Can I see the inventory number of the device I checked out?
The device will be checked out in Destiny the same way textbooks are checked out, so students can see a record of what they checked out at any time inside the Destiny app in Vportal.

If I do not have reliable internet access available at home, are there any programs available to help?
Yes, the District is providing hotspots to eligible students. Visit the media center to check one out. Students must qualify for the National School Lunch program.

What are the specs on the student device?

The laptops currently being distributed are Dell Latitude 3190 2-in-1s. They have a sealed, spill-resistant keyboard, plus a rubberized base for improved durability. A touchscreen with Corning Gorilla Glass provides some scratch resistance. It’s built to handle minor bumps and drops from lockers, lunchrooms, backpacks and buses, although we recommend all students keep their device in a laptop sleeve or sleeve in their backpack. The screen can be folded back to turn the device into a tablet, making creation and collaboration easier. The touchscreen works well with a stylus or your finger. It has a long battery life that should last the entire school day.

What if a parent does not want the student to check out a device?
The student devices are a valuable learning tool and we will need ALL students to fully participate in the 1:1 Digital Learning Movement. Teachers will be expecting students to have their device in class daily and they will be necessary for many activities in class and homework outside of school. Students will use this device for everything, including state mandated tests like the EOC and FSA, which cannot be taken on a personal device because they need to have the secure testing platform installed. It is for this reason that we are moving away from the bring your own device mindset and into the district provided device mindset.  

If a parent does not want their student to check out a device this year, they will need to provide their student with a personal laptop that can have the district monitoring software installed and the student will need to bring that to class everyday. We do not reccommend this option. Personal devices can't be used for the EOC or FSA, so students will need to check out a district device before testing. Students in self contained EBD or ESE classrooms where they are with one teacher for most of the day will have other options available to them that will be shared by the teacher. Other students with IEP concerns should reach out to the ESE office. 

We completely understand that some parents have concerns about the cost of a device, but the laptops that have been purchased are high quality and very durable for normal use. The biggest issue is always cracked screens. Students should have a plan for how to carry their laptop in a secure sleeve in their backpack. Keep in mind that the laptops cost less than the phones that most students carry on a daily basis. Over the course of 4 years in high school, students typically have more than $500 worth of textbooks and course materials checked out to them. This laptop will replace many of those materials, so the cost of the materials checked out to your student will actually decrease. The laptop must be logged in with a VCS ID and it is etched with the VCS information, so it is of little value to steal. Students will not be charged for normal wear and tear and if the laptop is stolen and you can provide a police report, accomodations can be made. Please do not let concern over money prevent your student from being successful in school. We will work with them to find a way to make it work. 

We also understand that many parents are concerned about screentime. These devices do not mean that teachers will have students sitting in front of a laptop all day. They will simply facilitate how we learn, providing access to online textbooks and learning materials and providing us all with a way to stay connected when students are at home. They also allow students to stay connected if they are sick or miss school for any reason. If you are concerned about access at home, we would encourage you to have a plan in place where the laptop is only used in a common area and it is left to charge overnight someplace you can monitor, the same way you would with a phone or personal laptop. Nothing can substitute for parental monitoring. If you have additional concerns, please reach out to Mr. Bradham, Curriculum AP, at [email protected] 

If my child already has their own personal device, do they need this one also?
Personal laptops will are allowed as long as they can function with all required school programs, but can't be used for the EOC or FSA. For that reason we do not recommend personal devices for underclassmen. It is for this reason that we are moving away from the bring your own device mindset and into the district provided device mindset. Students who have to take the FSA or an EOC this year will need to check out a district device. We encourage you to use your personal laptop at home for the things you do that are not school related and use your school issued laptop for school work. 

I have heard that in some districts, parents can purchase the laptops after a student graduate, is this true?
District devices will not be available for students or parents to purchase. They are leased devices that will be remotely wiped if they are no longer in use on our campuses.

Will students be required to bring the device to class every day?
Students must bring their charged device to all classes, every day unless specifically instructed not to do so by their teacher. They are also encouraged to label their charger with their name on tape and bring it to school everyday. 

What if my child forgets to bring their device to school?
Students are expected to bring their fully charged devices to school every day. A limited number of devices may be available for checkout for the day, but in most cases, students will be making up work outside of school if they are unprepared to complete work in class.

What if my child forgets to charge the battery?
We ask that devices be charged at home. A limited number of power outlets will be available in some classrooms and spaces like the media center, but the expectation is that students arrive on campus with fully charged devices.

Will my child be issued the same device next year?
The school will make every attempt to issue the student the same device each year. Please take care of your issued device.

How will Volusia County Schools prevent access to inappropriate websites?
Internet access is filtered on campus. When the devices are used off campus, the student’s school profile continues to monitor access and provide some filtering and students can face disciplinary action for inappropriate use or access, but there is no substitute for parental supervision when using a device to access the Internet off campus. We recommend parents have students keep laptops in a common area and not in their rooms at night for charging. 
Can I use the issued device for things not related to school?
It is expected that the use of the supplied device will be directly related to the assigned student’s education and that the laptop is not used for anything inappropriate. The device is linked to the students school account even when off campus. It can't be logged into without a student login.   
Can students load software on the device?
Students have access to Software Center which provides the ability to add district pre-approved applications on a limited basis. To install, search for Software Center on your device. 

Where do I go with more questions?

You can reach out to Mrs. Murray in the media center with more questions at [email protected]. If students have an issue with a device, they should come to the media center for help. Please visit the technology help page on the school website for more information about specific programs and logging in.

Device Check Out and Acknowledgement/ Parent Permission Form